How to Disable Otter AI Features You Don’t Want in Meetings

If you're finding that Otter AI joins your meetings or enables features without your say, it's time to take control. Navigating through Otter’s settings can help you customize exactly how and when the tool interacts with your calendar and conversations. Whether you want to stop the auto-join notetaker or limit what’s being recorded, you’ve got options. Before you miss a crucial step, let’s make sure your meetings only include the features you truly need.

Understanding Otter AI’s Meeting Features

Otter AI offers integration with various virtual meeting platforms, which can enhance productivity by providing real-time transcription and searchable notes.

The Notetaker feature can automatically join meetings that are scheduled on platforms such as Zoom, leveraging your calendar to facilitate this process. Users have the ability to customize the auto-join functionality through the settings in Otter AI, allowing control over which meetings the Notetaker attends.

If a user chooses to deactivate the Notetaker for specific events, the system retains these preferences for future meetings. This capability allows for a tailored approach to meeting participation, ensuring that previously established meetings aren't impacted by these changes.

Accessing Your Otter Account Settings

To manage Otter AI's features within your meetings, access your account settings through a web browser.

Begin by signing in and clicking on your profile name located in the top left corner to reach the Account Settings.

Within these settings, navigate to the “Meetings” tab to find the Notetaker settings menu.

Here, you have the option to disable automatic or manual joining of meetings by Otter, which allows you to control when Otter participates based on your preferences.

It's important to save any changes made to ensure that these settings are applied to all future meetings.

Turning Off the Auto-Join Notetaker

To manage how Otter AI joins meetings, you can adjust the auto-join feature in your account settings.

To disable this feature, go to the Meetings tab and find the AI Notetaker settings. Select the option “Meetings I manually select” to prevent the Notetaker from automatically joining all meetings on your calendar. Any previous events that you have manually configured for Notetaker will retain their settings, while new meetings will adhere to your updated preference.

It is advisable to check your upcoming calendar events to ensure the Notetaker hasn't been set to join automatically.

You still have the option to manually select or toggle the Notetaker for individual meetings, allowing for some level of flexibility in your meeting management.

Managing Otter Notetaker for Specific Calendar Events

To manage the Otter Notetaker for specific calendar events, users can exercise control even after disabling the auto-join feature.

By signing into their account and navigating to the Meetings tab within Account Settings, users can select the option "Meetings I manually select." This setting ensures that Otter won't automatically join any future meetings, allowing for greater oversight of which meetings are attended.

It is important to note that the preferences established for prior events will persist until they're explicitly altered.

Therefore, users should regularly review their calendar and double-check the settings for each individual meeting. If there's a need for Otter to join a particular meeting, it should be added manually as required.

This method provides a strategic and adaptable way to manage the Notetaker's participation on a per-event basis.

Stopping Otter AI During a Live Meeting

During a live meeting, there may be instances when it's necessary to stop Otter AI from recording or transcribing the conversation. To cease ongoing transcription, users can navigate to the calendar section of the Otter app and select the stop recording option.

Alternatively, it's possible to access the conversations within Otter, locate the active session, and choose "Stop Recording" to remove Otter from the live meeting.

If you're a participant without host permissions, you'll need to consult the meeting host and request them to disengage Otter using the participant control settings within the meeting platform.

For future meetings, to prevent Otter from automatically joining, it's advisable to adjust your auto-join settings found in your account preferences. This ensures more control over when Otter is utilized during meetings.

Disconnecting Calendar Integrations From Otter

To stop Otter AI from integrating with your calendar services, you need to follow a few straightforward steps.

Begin by signing into your account and navigating to the Account Settings. Once there, select the Apps tab to see the calendar services currently connected to your Otter account.

If you wish to prevent Otter from accessing specific calendars, you can easily disconnect them by clicking the Disconnect option next to the respective calendar. This action will cease Otter's automatic participation in your scheduled calendar events.

It is important to note that once you remove any calendar integrations, you should review the settings for your events to ensure that any previous customizations made for individual meetings are still in place.

If you wish to have more control over the tools utilized in your workspace, you can opt out of Otter Chat and its related AI features.

To do so, you need to submit a request via the specified form, ensuring that the email you use aligns with your Otter account. It's important to note that opting out will only affect Otter Chat and Topics; your other meeting settings and integrations will remain unchanged.

Additionally, you can manage your settings for OtterPilot and auto-join functionality separately through your Account Settings.

Choosing to opt out doesn't affect the security of your data. For comprehensive information regarding the handling of your information, consult Otter’s Privacy Policy.

Reviewing and Managing Previous Event Settings

After adjusting your preferences for Otter Chat and related AI features, it's advisable to review how Otter AI is set to interact with your meetings.

Begin with an evaluation of your previous event settings, particularly if you have made changes to the auto-join option. Meetings where you have manually toggled the Notetaker will retain their original configurations, necessitating individualized management for these events.

Upcoming meetings will be governed by your updated auto-join preferences; however, it's prudent to verify the Notetaker status for each event on the homepage calendar interface.

Additionally, for specific requirements, you have the option to add or remove Otter AI from distinct meetings, allowing for a tailored approach that meets your operational needs.

Enhancing Privacy and Ensuring Meeting Security

When configuring Otter AI’s settings, it's crucial to consider both privacy and the security of meetings. Disabling the auto-join feature prevents Otter from transcribing sensitive discussions without prior approval.

Furthermore, managing access through app permissions in account settings adds an additional layer of security. For meetings conducted on platforms like Zoom, utilizing the Waiting Room feature can help manage entry, ensuring that unauthorized individuals or automatic notetaking tools don't gain access.

It's also advisable to frequently review calendar event settings to confirm that Otter AI is activated only for selected meetings. By implementing these measures, users can enhance their privacy, satisfy compliance needs, and ensure that only authorized participants are present during discussions.

Conclusion

Disabling Otter AI features you don’t want in meetings is straightforward once you know where to look. By adjusting your account settings, turning off auto-join, and managing calendar integrations, you’ll stay in control of your meeting privacy. Don’t forget to review individual events and opt out of features that don’t suit your needs. Regularly checking your settings ensures Otter AI only participates when and how you want, keeping your meetings secure and distraction-free.